Check this workflow
Customer email triage
5 of 5 steps confirmed. Open the full map
Step 1
Read and categorise everything in the shared inbox
Customer Service Officer · Outlook shared inbox · 60 min × 2
Step 2
Answer the routine questions (delivery times, stock, returns policy)
Customer Service Officer · Outlook shared inbox · 45 min × 2
Step 3
Escalate order problems to the online team
Customer Service Officer · Teams · 15 min
Step 4
Chase the warehouse for delivery queries
Customer Service Officer · Teams · 10 min
Step 5
Close and tag resolved conversations
Customer Service Officer · Outlook shared inbox · 10 min